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Working with Groups on the Ribbon

Groups are discernable from each other by a vertical borderline and the name of the Group, which appears centered at the bottom of the group of functi

As you worked your way through the different tabs and functions associated with each in the section above, you will have noticed how functions associated with each tab is grouped together. Each group has a name that best describes the functions contained in that specific group.

Some items in a group represent a single function, for example, the bold button in the Font Group (under the Home Tab). Some items in a group provide you with more options to choose from, for example the Shapes button in the Illustrations Group (under the Insert Tab). You are usually able to tell if more options are associated with a single function by looking out for a tiny down-pointing arrow either below or to the right of the function's button.

Groups are discernable from each other by a vertical borderline and the name of the Group, which appears centered at the bottom of the group of function icons associated with the group.

Open Word and identify group names and separators as circled in yellow in the example below:
Looking at the group names and the names of the functions contained in each group under each tab, are you able to make an association between these? For example, in the screenshot above, in the Illustrations Group, functions such as Picture, Clip Art, Shapes, SmartArt, etc are grouped together as these all related to graphical elements you can insert into a document.

To get a better idea of what the function of an individual button is in a group on the Ribbon, hover your mouse over the button for a couple of seconds until an information box or screen tip appears. This will give you a brief explanation of what the function of a specific button is as per the example circled in yellow in the image below:
If you are unable to find what you are looking for amongst the icons contained in a group, some groups offer further options in the form of a dialogue box. To access such a dialogue box, study the right-hand bottom corner of the relevant group. If there is a tiny diagonal arrow, you can click this to launch a dialogue box. It is aptly, although somewhat uncreatively called, a dialogue box launcher.

Study the example below and then review the Ribbon in an open Word screen noting which groups have dialogue box launchers:


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Saanthu : Working with Groups on the Ribbon
Working with Groups on the Ribbon
Groups are discernable from each other by a vertical borderline and the name of the Group, which appears centered at the bottom of the group of functi
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