How Tabs are Organized?

The tabs, as already mentioned, may be considered the department heads of the 'organization' and each tab 'manages' groups w...

The tabs, as already mentioned, may be considered the department heads of the 'organization' and each tab 'manages' groups with individual functions. When the designers of Word decided on the order in which the tabs should appear on the Ribbon, their idea was to place the tabs in the order in which a user would logically need to use the groups of functions associated with them.

Open a Word document and study the order in which the tabs appear:

1. The first tab, the Home Tab, contains all the essential functions for creating a document, formatting the font, changing or using styles, the clipboard and copy paste functions for adding content and paragraph options for changing how your document will be formatted:

2. The second tab is the Insert Tab. After you have formatted your text using functions found under the Home Tab, it is believed the next logical step would be to insert elements into your document. Imagine anything you can insert into a document, for example, tables, graphics, headers, footers, symbols, etc:

3. The third tab is the Page Layout Tab. After you have formatted your text and inserted elements such as tables or pictures, it is believed you may want to alter the page size, orientation or add background color to the page to match the theme of your document:

4. The fourth tab, called the References Tab, will be useful if you are creating a contract or dissertation or any type of document to which you would like to add automatic references such as index, table of contents, cross referencing, citations or bibliographies and footnotes:

5. The next tab is the Mailings Tab. This is a less often used tab as it pertains specifically to printing envelopes, labels and performing mail merges. You will use this tab if you, for example, wish to send personalized copies of your document to hundreds of readers or to print mailing labels or envelopes:

6. Before you press send though, move on to the second last tab, the Review Tab, and be sure to do a review of your document using tools such as the spell checker. You may also want to add comments, add restrictions to the document so that no one can make changes or enable track changes, so that all changes made will be discernable:

7. Lastly, but not to be forgotten, is the View Tab. Use the View Tab to change how your document is displayed on the screen and to get a better idea of what it will look like printed in the Print Layout View or view which styles are used in the document by changing to the Outline or Draft View. You can also use the Zoom view to get a close up view of elements in your document:

There are also tabs called contextual tabs. These appear only in the context of specific types of content and the content has to be selected or your cursor positioned within the content, for these tabs to appear. There are contextual tabs for just about every element you can insert into a Word document, for example tables, images, headers and footers, shapes and many more.

You can identify the contextual tabs in that they will appear or disappear as soon as you move away from the element and they are also usually brightly colored. Below is an example of the contextual tabs for a table. See if you are able to discern these tabs from other tabs on the Ribbon:



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Saanthu : How Tabs are Organized?
How Tabs are Organized?
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