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How the Ribbon is Organized in MS Word?

Learn how the tabs are organized into groups, how to open the group dialog box and how to hide the ribbon.

The Ribbon replaces the old Menu system. Learn how the tabs are organized into groups, how to open the group dialog box and how to hide the ribbon. In this tutorial we will examine how the Ribbon is organized and whether there is any clear pattern or order behind it and how to quickly find options and functions you need to work with.

When you first saw the Ribbon, you may have thought it appears to be a chaotic collection of buttons, colors and words with no clear pattern or thought given to its lay-out. If you were used to the old menu system present in Office applications prior to 2007, you may even be frustrated at the perceived lack of order compared to older versions of Word.

However, the Ribbon is very carefully organized and understanding this order will assist you in finding just about any function even if you have never used it before. It might make it easier for you to view the Ribbon as a typical company hierarchy where the Ribbon is the CEO, the tabs are the department heads and under each department head, you have workgroups with individuals as in the groups and functions located in each group.

1. Study the image of a section of the Ribbon circled in yellow in the image below:

2. You will note it consists of 8-9 (or more!) tabs at the top. These are labelled: File, Home, Insert, Page Layout, References, Mailings, Review and View. Depending on your version of Word, there may be further tabs, for example a Developer Tab or other customized tabs.

3. Each of these tabs open up a separate section of the Ribbon, similar to how tabs in a lever arch file will open up different sections of the same file.

4. Each section is divided into Groups. For example, under the Home Tab you will find the Clipboard, Font, Paragraph, Styles and Editing groups (as pictured in the image above).

5. Finally, each group contains a collection of functions that are visible either as words or icons. These functions relate directly to the group to which they are assigned.

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Saanthu : How the Ribbon is Organized in MS Word?
How the Ribbon is Organized in MS Word?
Learn how the tabs are organized into groups, how to open the group dialog box and how to hide the ribbon.
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